Frequently Asked Questions for the Partners’ Forum and the Breakout Sessions
Below are answers to some of the questions you have been asking...
1. What is the size of the tables for the project presentation in the Partners’ Forum?
There are standard 2 metre wide desks to present project materials. As most projects will only be presented by one representative, every table would then be shared by two projects each.
2. Will there be a wall or backdrop behind the table, to be able to attach a display
or cloth or is it a free-standing table only?
Normally there is no wall behind the tables (but windows and curtains). However, if required, moveable walls can be put up behind the desks to attach displays or cloths/banners. It is also possible to attach cloths to the tables.
3. Will there be electricity close to the table?
There are enough power outlets behind the tables. Bahrain has 230V electricity, and standard UK power outlets. There is a limited number of adaptors available, so it would be best if every need for adaptors could be announced in advance. Of course, project representatives can also bring along their own adaptors.
4. Will the table be covered with a cloth by the hotel?
Yes.
5. Are LCD projectors or laptops available for use? If there is a charge, what might
that be?
Computers/Laptops should be brought along (although there are also laptops for rent for BD 15/day. All plenary and Breakout session rooms are equipped with permanently installed LCD projectors. As for the Partners’ Forum, there will be two to three LCD projectors showing project films and looped power point presentations. If a project wishes to have a separate presentation of their own, LCD projectors plus projection screens can be rented for BD 15 to 20 per day.
6. Can the display be left up for the entire time of the conference?
The project presentation tables for the Partners’ Forum can be built up on the evening of the 15th or the morning of the 16th and will be opened at 9.00 a.m. on Monday 16 June. The displays can be left up for the entire time of the conference, i.e. until after lunch of Tuesday 17 June (3.00 p.m.). By then however it should be dismantled as there is already another event taking place right after the conference.
7. What are the hours for the Forum?
Monday 9.00 a.m. to 6.30 p.m.
Tuesday 9.00 a.m. to 2.30 p.m.
8. Is the expectation that a person will be at the table at all times?
No. The aim is to have the maximum amount of exchange not only between projects and policymakers, but also between projects themselves. So project representatives are invited to also take a look at the other projects and to start a dialogue and exchange. They are of course also called upon to participate actively in the plenary and breakout sessions. During the breaks, however, it would be good if project representatives would be present or at least around or nearby in order to guarantee that the people interested obtain the information and explanation they are looking for.
