33 C/NOM/2 - Election of Members of the Executive Board
33 C/NOM/INF.1 Rev.4 - Candidates for election to the Executive Board at the 33rd session of the General Conference
At each of its ordinary sessions, the General Conference shall elect by secret ballot the number of Members of the Executive Board required to fill the vacancies occurring at the end of the session. Members of the Executive Board shall be eligible for re-election. The term of office of each Member shall begin at the close of the session at which it is elected and shall end at the close of the second ordinary session following that election.
|Groupings of Member States for the purpose of elections to the Executive Board|
|Submission of the names of candidate States||The Director-General shall ask each Member State whether it intends to stand for election to the Executive Board. If so, the application must be sent to him or her at least six weeks, as far as possible, prior to the opening of the session, it being understood that candidate Member States may at the same time communicate to the other Member States and to the Director-General any information they consider relevant, including the name and curriculum vitae of the person they intend, if elected, to designate as their representative on the Board.
At least four weeks prior to the opening of the ordinary session of the General Conference, the Director-General shall send Member States the provisional list of Member States that are candidates.
At the opening of the ordinary session of the General Conference, the Director-General shall have drawn up and delivered to the Chairperson of the Nominations Committee and to each head of delegation a list of the Member States’ applications that have been transmitted to him or her by that date. Subsequent applications shall be admissible only if they reach the Secretariat of the General Conference at least forty-eight hours before the beginning of the ballot.
The Nominations Committee shall submit to the General Conference a list of all the Member States that are candidates, indicating the electoral group to which they belong and the number of seats to be filled in each electoral group.
|Procedure for the election of members of the Executive Board||The election of Members of the Executive Board shall be conducted by secret ballot.
The Secretariat shall prepare for each delegation an envelope without any distinguishing mark and separate ballot papers, one for each of the electoral groups. The ballot paper to elect Member States for each electoral group shall be of a different colour from the others and bear the names of all the Member States that are candidates for election in that electoral group.
The voters shall indicate the candidates for which they wish to vote by inserting the sign "x" in the box appearing opposite the name of each candidate in this way: x . This sign will be considered as an affirmative vote in favour of the candidate so indicated. The ballot paper shall carry no other notation or sign than those required for the pupose of indicating the vote.
Ballot papers and envelopes shall be distributed to delegations by the Secretariat the day before the ballot, together with relevant information concerning the carrying out of the ballot. Each delegation shall be invited to choose a person to vote on its behalf. Voting shall be held in a room separate from the meeting rooms. This room shall be equipped with voting booths and with polling stations to which the delegations will be directed according to alphabetical arrangements corresponding to the names of their respective States. Ballot papers and envelopes shall also be available in the room.
Voting shall be supervised by the President of the General Conference (or by a Vice-President designated by the President) and by the tellers. They will be assisted by members of the Secretariat designated by the Secretary of the General Conference. The tellers shall satisfy themselves that the ballot box is empty and, having locked it, shall hand the key to the President of the General Conference or the Vice-President designated by the President.
Delegates may cast their vote at any time within the period indicated for the ballot. Before placing the envelope in the ballot box, each delegate will be required to write his or her name on the list of Member States entitled to vote at the session and sign it. A delegate who comes forward to vote on behalf of his or her delegation will be presumed to represent that delegation, it being understood that only one vote per delegation is allowed.
The following shall be considered invalid: